RIB 4.0 · Procurement
Procurement with a clear view of budget and delivery.
From the first request for quotation to invoice verification: in RIB 4.0, you build on the quantities, budgets and quotations from the estimating process. Compare offers, record agreements and keep track of what has already been procured and what is still required.
Build on the estimating file
Requests for quotation often start during estimating. After contract award, you continue working with the existing procurement files, known as packages in RIB 4.0. The requested quantities, received quotations, documents and associated budgets form your starting point.
Refine the packages to suit the work on site and group materials or works that will be procured together. The link to the original estimate line items and resources is retained, so it remains clear which work each purchase covers.
Request and compare supplier quotations
Use a package to request prices from suppliers and subcontractors. Collect their responses in the same file and compare offers on a common basis.
Alongside price, assess quantities, included works and terms. If information is missing or the planned work changes, you can request further details and continue negotiations. Selected quotation prices can be transferred back to the estimate.
Understand the budget impact before you commit
An attractive quotation only tells part of the story until you compare it with the budget. The link to the estimate allows you to assess the purchase value and the variance for the materials or works concerned.
Take into account both existing commitments and what remains to be procured. This gives you a basis for discussing available headroom and budget pressures with the project manager.
Record agreements in purchase orders and contracts
Once a supplier or subcontractor has been selected, proceed to a purchase order or subcontract. Quantities, prices and agreements remain linked to the procurement file and the associated budgets.
Keep documents and changes with the file. Approval steps can be tailored to your internal procedures, making it clear who needs to review and approve an order or contract.
Connected to deliveries, site work and invoice verification
After an order is placed, the file continues to support work on site. Delivery notes and recorded work are linked to the agreed terms. For subcontractors, completed quantities form the basis for reviewing progress statements.
For invoice verification, bring together the order or contract and the recorded deliveries and work. Procurement, project management and administration work with the same data and can investigate discrepancies together.
